Monday, January 17, 2011
Why Do We Need to Compact PST in MS Outlook?
Every time when you delete unwanted email (email, draft, attachments, contacts etc) from your Outlook folders, it goes to trash or delete item folder. At that time email disappear from the 'Delete Items' folder but original items are still in your .PST file. If you think after deleting emails you will get more space but it is not true because the size of PST doesn't reduce even you have already deleted that mails.
One of the primary reason for compressing PST file is to conserve space of your hard disk. By default MS Outlook has 2 GB space limit to store your PST Files. Whenever you need to store large emails, attachments than you need more free up space for storing emails this problem also called 2 GB Problem in Outlook. The format for Outlook 2003 and 2007 has a larger allocation of 20 GB.
In the compressing process, it leaves either 16 KB or 4 percent of the file size whichever is greater. For successful compacting you must meet the requirements:-
The file must be 16 KB or larger.
The file must have at least 16 KB of space freed since the last time it was compacted.
There are two ways to compacting the PST files one is Automatic Background Compaction and second one is Manual Compaction. There are few steps to make successful compact process:-
Click "File" from the standard Toolbar.
Press "Data File Management" from the drop down menu.
Highlight "Personal Folder" by pressing over it with your mouse.
Look for "Settings" and click on the button.
Select the "Compact Now" button in the "General" tab box.
Compact the personal folder PST file by clicking "OK" and close the box.
If you are still finding problem with above given steps and you are not able to Compact PST with any reason than you need such a advance or effective software which provides risk free PST compression. These software enables with advanced techniques which help you to extract PST files, attachments and save them in your hard drive. There is so many tools available in the market which are free to download on Internet or costing some amount of money, some of them provides trail version which shows the actual compression of your files absolutely free.
1 comments:
A very nice information regarding how we can compact an over-sized Outlook PST file to reduce its size & hence saves all its items like emails, calenders, journals etc from corruption.
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